Index
Alumni - implications of Data Protection for collecting and keeping data
Appropriate limit - when it is acceptable to charge for a Freedom of Information request
Archives - general information (for staff)
Archives - information about the University's historical archive
Archiving Policy - the University's Policy
Authenticity - information on authenticity of records (for staff)
Backup - backing up records (for staff)
Changes in processing of personal data - what staff should do when they make changes to their collection and processing of personal data; Form
Charges for requests - for Data Protection Act requests
Charges for requests - for Freedom of Information requests
Charges for requests - guideline on charging for Freedom of Information requests
Codes of Practice - on Data Protection issues
Collaborative institutions sharing personal data - information about the implications of Data Protection
Collecting personal data - information about collecting personal data
Comment and opinion - information on recording comment and opinion (for staff)
Compliance - information about compliance with the Data Protection Act
Compliance - information for staff about their responsibilities under the Data Protection Act
Compliance - information about compliance with the Freedom of Information Act
Compliance - information (for staff) about complying with the Freedom of Information Act
Copies of financial records - how long to keep them (for staff)
Copies of health and safety records - how long to keep them (for staff)
Copies of minutes - how long to keep them (for staff)
Copies of personnel records - how long to keep them (for staff)
Creating electronic documents - (for staff)
Creating records and documents - how to write them (for staff)
Data Protection - information about
Data Protection Codes of Practice - the University's Data Protection codes of practice
Data Protection Policy - the University's Policy
Data Protection principles - the principles of Data Protection as set out in the Act
Data Protection statements - information about Data Protection statements to be incorporated into forms
Data Subject - see Data Protection introductory page for definition
Data Subject's rights - information about a person's rights under the Data Protection Act included in this Code of Practice
Deletion of records - guideline (for staff) on how to delete records
Destruction of records - guideline (for staff) on how to destroy records
Directory structure - logical structuring of electronic directories or folders (for staff)
Disclosure of personal data to third parties - information about the University's disclosure to third parties
Disposal of records - guideline (for staff) on how to dispose of records
Document creation - guideline (for staff) on creating electronic documents
Document creation - how to write records and documents (for staff)
Document dating - how to date documents logically (for staff)
Document naming - how to name documents logically (for staff)
Drafts - information about document drafts (for staff)
Duplication - avoidance of duplicating documents (for staff)
Electronic documents - guideline (for staff) on creating documents
Electronic personal data - information about keeping personal data electronically
Email - how to deal with email during absences (for staff)
Email - how to write emails (for staff)
Email - managing and keeping email, implications of personal data in email, email as records (for staff)
Emergency contact data - information about the implications of Data Protection
Enforcement - information about enforcement of the Data Protection Act
Enforcement - information about enforcement of the Freedom of Information Act
Enquiries - how to handle requests for information (for staff)
Enquiries - how to handle requests for personal information (for staff)
Enquiries - how to make a request for personal information under the Data Protection Act
Enquiries - how to make a request for information under the Freedom of Information Act
Environmental Information Regulations - information and how to make a request
Evidence - when records are evidential - information
Exam scripts - can they be seen under Data Protection?
Exam scripts - information about examiners' comments (for staff)
Examiners' comments - information about comments on exam scripts (for staff)
Examiners' comments - information about the implications of Data Protection
Exams - information about the implications of Data Protection
Exceptions - when we do not have to provide environmental information on request
Exemptions - when we do not have to provide information under the Freedom of Information Act
Exemptions - under the Data Protection Act
Family or friends - information about disclosure of personal data to family and friends
Fees for requests - for Data Protection Act requests
Fees for requests - for Freedom of Information requests
Fees for requests - guideline (for staff) on charging for Freedom of Information requests
Filing - tips for good filing systems (for staff)
Financial records - how long to keep them (for staff)
Finding records - tips for finding records around the university (for staff)
Format or medium - how to decide on format or medium of records (for staff)
Forms used for personal data collection - information about collecting personal data using forms
Freedom of Information - exemptions
Freedom of Information - guidelines (for staff)
Freedom of Information - how to complain
Freedom of Information - how to make a request
Freedom of Information - information about
Freedom of Information - log of University of Greenwich requests
Freedom of Information - Publication Scheme
Glossary - this is a list of terms used in records management and in records retention schedules in particular
Good Practice Notes - the University's records management good practice notes (for staff)
Guidelines - the University's Data Protection Codes of Practice
Guidelines - the University's Freedom of Information guidelines (for staff)
Guidelines - the University's records management guidelines (for staff)
Health and safety records - how long to keep them (for staff)
Historical records - information about the University's historical archive; criteria for use
Images as personal data - Data Protection implications
Induction for new staff - important information aimed at all new staff
Interview notes - how to write and keep interview notes (for staff)
Lectures and recording - Data Protection and other implications
Medium or format - how to decide on medium / format of records (for staff)
Minutes of meetings - how long should we keep them? (for staff)
Minute writing - guideline (for staff) on how to write minutes
Next of kin data - information about the implications of Data Protection
Notification - information about what it involves included in this Code of Practice
Opinion and comment - information on recording opinion and comment (for staff)
Personal data collection - information about collecting personal data
Personal data disclosure to third parties - information about the University's disclosure to third parties
Personal data or information - what is it?
Personal data - receiving it from third parties - information about the implications of Data Protection
Personal data in email - Data Protection implications of personal data in email (for staff)
Personal data in photographs - Data Protection implications of personal data in photography
Personal data transfer abroad - information about the issues
Personnel records - how long to keep them (for staff)
Photographs - Data Protection (personal data) implications
Planning and strategy documents - how long to keep them (for staff)
Policies - the University's Archiving Policy
Policies - the University's Data Protection Policy
Policies - the University's Records Management Policy
Policies and procedural documents - how long to keep them (for staff)
Post - how to deal with post during absences (for staff)
Preservation of records - information (for staff)
Principles of Data Protection - as set out in the Act
Processing of personal data - what staff should do when they make changes to their collection and processing of personal data; Form
Protecting personal data - the responsibilities of University staff
Publication Scheme - the University of Greenwich's Publication Scheme under the Freedom of Information Act
Public interest test - information about
Purposes for collecting personal data - the responsibilities of University staff
Questionnaires used for personal data collection - information about collecting personal data using forms
Receiving personal data from third parties - information about the implications of Data Protection
Recording lectures - Data Protection and other implications
Records coordinators - information about them (for staff)
Records creation - how to write records and documents (for staff)
Records deletion - guideline (for staff) on how to delete records
Records destruction - guideline (for staff) on how to destroy records
Records disposal - guideline (for staff) on how to dispose of records
Records Management Good Practice Notes - the University's records management good practice notes (for staff)
Records Management Policy - the University's Policy
Records Management Working Group - information and Notes
Records retention - guideline (for staff) on retaining records
Records retention schedules - see information
References - writing references
Requests for information - how to handle requests for information (for staff)
Requests for information - how to handle requests for personal information (for staff)
Requests for information - how to make a request for information under the Freedom of Information Act
Requests for information - how to make a request for personal information under the Data Protection Act
Research and personal data - information about the implications of Data Protection
Scanning - implications for authenticity of records (for staff)
Security - implications for authenticity of records (for staff)
Security - of documents held electronically (for staff)
Security of personal data - responsibilities for University staff
Security of records - how to make sure that records are kept securely (for staff)
Sensitive personal data - information about the implications of Data Protection
Sensitivity of records - guideline on retention and disposal (for staff)
Shared drives and personal data - information about implications of keeping personal data on shared drives
Sharing personal data with collaborative institutions - information about the implications of Data Protection
Sound recordings - Data Protection (personal data) implications
Staff data collection notice - what information we collect about our staff
Staff induction - important information aimed at all new staff
Staff leaving the University - information about records (for staff)
Staff records - how long to keep them (for staff)
Staff responsibilities under Data Protection - link to Code of Practice
Storage - general information (for staff)
Storage - information (for staff) about the off-site storage facility
Strategy and planning documents - how long to keep them (for staff)
Student applications - students in the process of applying should make their request here
Student data collection notice - what information we collect about our students
Student enquiries - potential students should initially make your request here
Student records - requests about your student record (for current and past students) should be made here
Students processing personal data - information about the implications of Data Protection
Subject Access Request - information for applicants about how to make a request for their own personal data
Third parties sending personal data to University of Greenwich - information about the implications of Data Protection
Third party disclosure of personal data - information about the University's disclosure to third parties
Transfer of personal data abroad - information about the issues
Transfer of personal data abroad - the responsibilities of University staff
Transfer of personal data to collaborative institutions - information about the implications of Data Protection
University of Greenwich Records Retention Schedule - a link to the Schedule
Versions - information about document versions (for staff)
Web pages - writing pages which include personal information (for staff)
Website - information about implications of keeping personal data on the website
Working group on records management - information and Notes
Writing documents - guideline (for staff)
Writing minutes - guideline (for staff)