Videoconferencing IT and Library Services

A videoconference is real time interaction between two or more people using simultaneous video and audio transmissions over a network. Its main purpose is to serve a conference but it can be used to support distance learning, small and medium scale meetings, collaborative working and interviews.

Videoconferencing at University of Greenwich

Videoconferencing Service are provided at all campuses. Rooms are booked via the Web Room Booking link in the Room Booking portlet on the Staff Services page in the PortalOpens in a new window.

When making a videoconferencing booking please ensure the following:

  1. that you set the Room Type to "Video Conferencing Rm"
  2. if you wish to make a multi-campus booking (i.e. between Greenwich, Avery Hill and/or Medway) ensure the "Campus" box is left unselected, and click on "View filtered rooms". This displays a list of rooms, with appropriate videoconferencing equipment, for selection.

What Facilities Do We Have?

CampusRoom NumberSuggested V/C Capacity
GreenwichStockwell Street 10_B00420

Stockwell Street 11_300320

Avery HillHoneycomb 1108

Grey 1038

Grey 10412

Bird Sanctuary R1078

MedwayPembroke 31912

Blake 15310

Grenville 23112

What to do Next:

  1. Book the room(s) as described above. Part of this booking process requires you to complete a further form which provides ILS with more specific information regarding the videoconferencing session. You will receive a link to this form once your booking has been confirmed by Room Bookings.

    We strongly advise that arrangements are made well in advance and recommend giving 10 days' notice.
  2. Training – we recommend that first time users of the videoconference attend a videoconferencing training session. Please contact the Helpdesk to request this (helpdesk@gre.ac.uk).
  3. Test Links
    If your videoconference session involves an external or remote site, our strong recommendation is to carry out a test link prior to the proposed videoconference session. We can carry out the test link but need the remote participant's full details. These will be requested via the ILS form mentioned in (1) above.
  4. Etiquette
    1. What to Wear: avoid wearing heavily patterned clothing and highly reflective jewellery as this can affect the picture clarity; avoid too much white – solid colours are better than bold;
    2. How to Conduct the Session: training can be given, but each site should nominate a chairperson who introduces participants individually and maintains a protocol of one person speaking at a time;
    3. What to Expect: you may experience a slight time delay, so try to adopt a relaxed conversation pace and avoid interrupting other speakers. Other than this, you will see and hear remote participants and be able to talk as if in the same room.