Save the data in your Google Account and Google Mail by moving your documents, files and data to OneDrive, the university's secure, cloud-based service.
Your Google Student account will be deactivated on 29 June 2023, now that your Student Gmail has moved to Microsoft 365. To prepare for this change, you will need to you move any documents, files or other data from your Google Account before this date.
OneDrive is a cloud hosted storage system within the university's secure, cloud-based service. Each student can save up to a terabyte (i.e. 1000 Gb) of data in your OneDrive, which you can securely share with any staff or student at the university.
To find out more about the best way to store and access your data, please see guidance on Where to Save My Files.
Google Takeout provides an easy way to export your Gmail and Google Drive data. Two options are available; transfer and download. We recommend using Transfer to transfer your files and emails to a personal Google account, as this will allow you to read your old university emails in your personal Gmail account. However it is also advisable to move your university data to OneDrive to ensure that any files that you need to share with students and staff are shared securely.
1. Transfer - Move your files to another Google Account
1. Download - Zip file download of your data (Recommended)
Both methods can take a long time to export and move your data - especially if you are using your account to store a lot of work. Please allow plenty of time and don't leave things until the last minute!
Don't forget: if you continue to use your Student Google account after you have done a data export, any new or updated files will NOT be included in the export and will also need to be saved or transferred.
Once you have decided where you want to move your data, follow the Transfer Instructions to move your files to another Google Account or follow the Download Instructions to move your data to your computer so you can upload to OneDrive.
We recommend using Transfer to enable you to read your transferred emails in your personal Gmail account.
Don't forget: if you continue to use your Student Google account after you have done a data export, any new or updated files will NOT be included in the export and will also need to be saved or transferred.
Before you begin, check that you are not logged in to your personal Google account on your web browser - the transfer must be started from your university account.
Example: ab123@greenwich.ac.uk
Transfer Link - https://takeout.google.com/transfer?pli=1
On the 'transfer your content' screen, enter the email address of the Google Account where you want to copy your content.
Enter the verification code from your personal account on the 'verify your destination account' screen.
If you have a lot of data it might take up to a week for it to arrive, Your files will be in a new folder in your personal Google Drive.
Don't forget: if you continue to use your Student Google account after you have done a data export, any new or updated files will NOT be included in the export and will also need to be saved or transferred.
Direct link to Google Apps: https://accounts.google.com/
Remember to use your university username and password
Example: ab123@greenwich.ac.uk
Download Tool Link - https://takeout.google.com/settings/takeout
You should be on this page:
Check that everything you need is ticked.
File type: .zip
Archive size: choose your size
Select Download link in email
Google will display a data export progress message which warns that the process can take a long time.
When your archive has been created, a download link will be emailed to you. Depending on the amount of information in your account, this process could take from a few minutes to a few days. Most people get the link to their archive the same day that they request it.
When your archive has been created Google will email you when it's ready.
It will look like this.
If you need additional assistance visit Google’s documentation on Google Takeout
Don't forget: if you continue to use your Student Google account after you have done a data export, any new or updated files will NOT be included in the export and will also need to be saved or transferred.