The university works in partnership with certain bodies and may share information with them to the extent that they require such information or that their service is of benefit to you.

At present the following initiatives involve sharing some of your data:

Students' Union

At the point of registration, the following information is shared with the Students' Union:

First Name, Last Name, User ID, Date of Birth, University email, Personal email, Mobile Telephone number, Fee Assessment, Gender, Year of study, Mode of study, Programme of study, Faculty and Site.

This is to enable automatic membership to students. If you wish to unsubscribe, please check the SUUG membership pages.


This initiative is a joint scheme between The University of Greenwich and John Smith's to create a bursary for new students (eligibility rules apply). It helps you make the very best of your time at the university by improving access to the learning tools you need to support your studies. All eligible new students will receive scholarship funds loaded on to an account that you can use with John Smith's. You can use your scholarship funds in the bookshop (or online) to help with the purchase of your required textbooks and other learning materials.

University of Greenwich surveys

The university conducts a range of surveys of students for the purposes of informing the university about the experience of students and improving the experience for present and future students. The university may attach information that it holds about students to survey responses (for example, but not limited to, gender, age, domicile, fee status, ethnicity, disability, information about the programme of study.) The purpose of this is for the University to be able to analyse the results with reference to students like you without asking the information in the questionnaire. In some cases, this information is shared with bodies with which the university works in partnership, such as the Higher Education Academy, iGraduate and Electric Paper Ltd. Some surveys are carried out by a contractor on behalf of the university.  The results from surveys will be presented in a summary form so that no individual respondent can be identified. By taking part in surveys, students agree to their data being used in this way. Participation in such surveys is voluntary.

National Student Survey (NSS)

The National Student Survey is a national survey that collects information on satisfaction with a range of aspects of their studies from undergraduates, normally in their final year. It is a statutory requirement of the Higher Education Funding Council for England (HEFCE). The survey is conducted by a fieldwork agency contracted by HEFCE. The results are submitted to the Higher Education Statistics Agency (HESA). To administer the survey successfully, the university and HESA share information about the student with the fieldwork agency, including contact details and a student identifier for linking response to information about the student held by HESA. .  The results from surveys will be presented in a summary form so that no individual respondent can be identified. Unfortunately as this survey is a statutory requirement you cannot opt out from having your details provided to the fieldwork agency. However, you are able to opt out of the survey when contacted.

Destinations of Leavers from Higher Education

The Destination of Leavers from Higher Education (DLHE) survey is a national survey that collects information on what higher education leavers are doing after graduating from their course (employed, engaged in further study and so on.) If you left before August 2017 you will be contacted about six months after leaving. If you are leaving from Aug 2017 onwards, you will be contacted about 15 months after leaving. It is a statutory requirement of the Higher Education Funding Council for England (HEFCE.) The Higher Education Statistics Agency (HESA) provides the materials of the survey and manage the collection of the survey results. Currently each University will administer their own survey and submit the anonymised results to HESA. The University of Greenwich has contracted a fieldwork agency (currently IFF Research) to contact the leavers on their behalf. For students leaving August 2017 onwards, HESA will administer the survey and appoint a fieldwork agency.

To administer the survey successfully the university will be sharing the below information with them:

HESA institution identifier, HESA student identifier, Institution's student identifier.

Title, Initial, Surname, Forename(s), Domicile, phone number, email and address details(the address that you gave as your permanent address.) Programme of study title and code, Qualification awarded, Department, Faculty, Mode of study, Type of teacher training (if eligible), and End date of the student instance.

The information you provide will be used by the University of Greenwich to improve the employment prospects for our current and future students and to advise them about the opportunities that might be available to them. Your anonymised data will also be used to produce the national performance indicator on student employability and be used for other statutory functions. More details on the use of the survey results can be found on the HESA website:

Unfortunately as this survey is a statutory requirement you cannot opt out from having your details provided to the fieldwork agency. However, you are able to opt out of the survey when contacted.

Further information 

Information about the purposes and data protection procedures for the DLHE - for students who left before Aug 2017 

Information about the purposes and data protection procedures for the DLHE - for students who are leaving from Aug 2017 onwards.

Transport for London (TfL)

The University of Greenwich subscribes to and is registered with the 18 + Oyster photocard discount scheme provided by Transport for London (TfL).

This scheme provides the opportunity for students studying at the University of Greenwich who meet a set of eligibility criteria to apply for an 18+ Student Oyster photocard which can save money off the price of adult-rate Travelcards and Bus & Tram Pass season tickets.

Those who make an application to the scheme do so through TfL.  This will involve the creation of a web account providing personal information such as an email address, name, address, date of birth and phone number.  When the web account is created an application for the 18+ Student Oyster photocard can be made where additional information will be requested, such as providing student ID number, institution of study, a colour digital photo and course start and end dates.

When the application has been made the University of Greenwich will be required to confirm eligibility criteria as defined by the scheme (set by TfL) before the 18 + Oyster photocard will be dispatched and the discount can be accessed.  This assessment will be made using information available from the individual student record at the time the application is assessed. 

The University of Greenwich will confirm whether an application meets the eligibility criteria or not in accordance to the criteria set by TfL.  Attempts to correct errors made to student id number or course end date will be made where appropriate, but the university will not take responsibilities for errors made by an applicant to the scheme and any subsequent rejection or shortfall in duration of the card's expiry date.

The University of Greenwich with automatically reject applications of students studying at a partner or network college. 

To remain in the scheme the University of Greenwich need to abide by institutional eligibility criteria which includes two audits of applications per academic year (Autumn and Spring) where the university will confirm continued eligibility to the scheme.

Students who no longer meet the criteria due to a change their mode of study (i.e. full time to part-time), their programme to a site not included in the scheme, interrupt their studies or otherwise alter their eligibility will have their access to the scheme removed.

Additional information about the schemes available from the Transport for London webpages.

Information will only be shared where a student of the university has submitted an application to the scheme.

Tfl and the university advise that any individual unsure that they meet the eligibility criteria to the scheme consult with their institution of study.  This guidance can be sought from the Student Centre.

Further information

For more information, please refer to the university's Information compliance policies. This includes the University's Data Protection Policy and underpinning Codes of Practice.