In April 2025, The FORESIGHT system replaced the paper based processes that were in place for notifying the Insurance, Procurement and Health and Safety teams about off campus travel. Here we answer some of the commonly asked questions about FORESIGHT:
Do I need to use FORESIGHT for intercampus travel or virtual meetings?
No – The FORESIGHT platform is for work related travel where there is a requirement to capture information for the purpose of financial, insurance or health and safety governance. Examples of the types of activity this includes, and the exemptions, can be found in our Code of Practice for Off Campus Activities.
How do I access the system/create a new PTRA submission?
To create a new submission you will need to log in to the platform, using the single sign on option here: Login | Peregrine Risk Management.
Single sign on isn’t working for me – how do I access the system?
Single sign on does not work for people with ‘affiliate user’ IT accounts. If you have this type of account, please contact safetyunit@gre.ac.uk.
NOTE@ 21 May 2025: Single sign on is currently not working for student accounts. This is being investigated. If you need to access the system urgently, in the interim, please contact safetyunit@gre.ac.uk.
Can the approvers see my personal information?
Approvers will only be able to see that your profile has been completed and not the specific details/information within the fields.
Are there any resources I need in order to complete my PTRA/How do I know the country risk level?
In order to see the country risk level and complete the "Country Threat" section within Foresight, you will need to read the information contained within the ‘Intelligence’ tab on your dashboard/home page. This information is based upon Foreign, Commonwealth and Development Office (FCDO) Travel Advice and is updated and enhanced in real time by Peregrines in house security intelligence team. This information will also be available to you via a side bar when/if you reach the contingency section of the submission. If your responses to the system questions identify the trip is low risk/no additional risk assessment is required, the contingency section will not appear on your submission. Information from other credible online sources such as our insurance company, may also be helpful but are not included within the system.
Why can I only select one travel location on the system?
The ‘intelligence’ information in the system is unique for each country/location and is part of the algorithm which determines whether an additional risk assessment is required and which particular areas it should focus on.
If your trip involves travelling to multiple locations within the same region, you can select the region as your location. But you will need to include the specific locations within the description of the travel.
If you are travelling to multiple countries within the same trip, you will need to create a submission for each country and then link these. To do this, navigate to the "My Submissions" section. On the right-hand side of each submission, you will see a "More" button, simply click this from one of the relevant submissions and select the ‘link submission’ option. You will be asked to enter the ID for the record you wish to link to. If you want to link more than two submissions, you will need to repeat the above for each additional submission.
Why do I need to select the ‘type’ of travel?
The system provides a lot of flexibility, so the question sets expand and collapse as you progress through your responses. However, the core/essential questions are different depending on the travel destination, purpose and number of travellers. When you select the type of travel, this tells the system which template/set of essential questions to ask you. Once a particular template has been selected, this cannot be changed. If you accidentally select the incorrect template, you will need to create a new submission, selecting the right template / type of travel for your trip. Please remember to email safetyunit@gre.ac.uk quoting the relevant ID number for any records that require deletion.
I am not able to submit my request. What do I do?
Please ensure you have completed your personal profile and answered all questions. If the submission is a duplication of a previous one, please also check the news section, as some new features released in the platform will prevent you from duplicating.
If you continue to have issues submitting a record, please contact safetyunit@gre.ac.uk.
How do I know the status of my submission?
You can tell the status of your submission by the coloured boxes/wording shown towards the right-hand side of the screen, on the ‘my submissions’ tab. You can also see the status towards the top left-hand side of the menu, on the ‘view’ page within the individual submission.
Do I receive notifications when my submission is reviewed?
Yes, you will receive an email notification when your submission's status has changed. Additionally, all notifications are shown at the top of your FORESIGHT dashboard/home screen, via the ‘bell’ icon - if you have any notifications, there will be a number next to the bell. If there is no number, you have no current notifications.
I’ve submitted my PTRA but not had a response?
We recommend submitting your PTRA as far in advance as possible and at least 10 working days before your planned departure date. This is to allow your selected approver enough time to appropriately review your submission and for you to respond to any queries they may have. There may also be times when they are on leave. (The system does not have an out of office/auto redirect function). If there are exceptional circumstances and your request is urgent, you could try to contact them via email to politely explain the situation. This does not guarantee they will be able to action your request however and you may need to contact your local H&S manager, who can transfer your submission to another approver.
How can I contact my approver within the organisation?
You are able to contact your approver by messaging them through the messages section within the PTRA Submission (recommended) or via email outside of the system.
Can I search submissions? (Location, date, submission ID, country)
Yes. Individual travellers will need to click into their "My Submissions" tab. At the top you are then able to filter your personal submissions by date, location, country, et cetera. After entering your parameters, you will need to click the ‘Filter’ button to apply the filter(s). System approvers and account managers can also search submissions that are in their allocation, via the general ‘submissions’ tab.
How can I download my PTRA submission to my phone or laptop?
To download your PTRA submission, navigate to the "My Submissions" section and you will see a download button next to all of your submissions.
Is it possible to remove a submission from "My submissions"?
Unfortunately, individuals are not able to delete submissions from the platform. This is only available upon request to safetyunit@gre.ac.uk.
Can I duplicate a PTRA submission?
Yes, you are able to duplicate a submission if you are completing the same type of trip to the same location you have previously visited. To do this, navigate to the "My Submissions" section. On the right-hand side of the screen, you will see an "Action" button. Click this, select ''Duplicate Submission'' and select the new dates you are intending to travel. You will also have the option to amend details within the risk assessment and contingency before you submit the record for approval. If the location of travel has changed or the nature of the trip/your responses to the screening questions are different, you will need to complete a new submission.
How do I approve a submission?
You are only able to approve a submission if you have been granted approver permissions by your local management team. After reviewing the submission content and being satisfied that adequate controls are in place to mitigate against any/all risks, you will need to accept any warning flags(1), then change the status of the record to ‘approved’ and click the green ‘submit evaluation’ button.
If you are struggling to do this, you can find additional instructions in our FORESIGHT Technical Guidance document
How do I request additional information/send the submission back to the traveller?
Once you have opened and reviewed the submission/country threat, use the left hand menu to navigate to the section that requires updating. Click the green tick against the topic heading(s)/statement(s)/risk assessment section(s) you think need to be updated/clarified. This will toggle it to a red warning triangle. If it is the risk assessment that requires updating, you must ensure the red warning flag has been toggled against each relevant section/statement within the risk assessment, not just on the header in the main menu, otherwise the traveller will not be able to edit/resubmit the record back to you.
If you are struggling to do this, you can find additional instructions in our FORESIGHT Technical Guidance document.
Once all red warning toggles have been applied, navigate to the “Evaluation” section and select the “Feedback required” option from the drop down. You will be presented with a messaging box where you can enter notes explaining what additional information you require from the traveller, before clicking the “submit evaluation” button.
How do I change my password?
Only users who do not access the system via single sign on can change their password. You do this by clicking on your name in the top right corner and pressing ''Settings''. Through this you can trigger an email to reset your password. If you have forgotten your password and are therefore not able to log in to trigger this email, please contact safetyunit@gre.ac.uk.
