Academic Workload Planning

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Academic Workload Planning

Academic Workload Planning (AWP) replaces BAW2 with 2022/23 being the transition year in which we both roll-out and further test and refine our new AWP tool and associated processes.

AWP is a process of dividing and distributing tasks across our teaching staff.  The new system has been adopted to support and service the academic users who both distribute workloads and receive workloads.  This approach also helps the university to fairly divide its resources to support key academic activities.

We have appointed a dedicated team to manage AWP across the university.  This is led by Debbie Grossman (Student Number & Workforce Planning Manager), Julie Darroch (Systems Administrator) and Bev Woodhams (AWP Manager) who sit within the Planning and Statistics (PAS) Directorate.

As there are many major, minor and in-between activities that must be taken into account when considering an individual’s academic workload.  The team will work in collaboration with Line Managers and Direct Reports to ensure that the workloads and the system are accurate. Additionally, to support the transition training sessions will be offered to all academic staff who either allocate work or have work allocated to them.

If you have an issue with your allocated workload your first point of contact is your line manager/workload allocator. If it is felt that further clarification or additional functionality is required, please contact the AWP team via the email below.

During the transition year the university has promised that no one will have a higher workload than under the previous system (BAW2).

If you have an idea, a suggestion or a question relating to any aspect of AWP, please email the team at awpsupport@gre.ac.uk, or use the AWP feedback form.


AWP Documentation

  1. AWP Quick Reference Guide to the Tariff

    This document contains the tariffs for academic activities and tasks.  It is divided into four areas:

    1. Teaching & Learning.
    2. Research & Knowledge Exchange.
    3. Leadership & Management.
    4. Administration & Academic Citizenship.

    Each area identifies its activities and tasks, shows the allocation hours and the given activity type name.

  2. AWP Guidance Document

    This document contains the University of Greenwich approach to AWP, our principles, policies and processes. Following the university values the project has aimed to be Inclusive, being supportive and fair to all users.  Collaborative as we work across the institution, linking Academic and Professional Services, finding solutions to this new system through listening and compromise.  The document is also Impactful, the aim is to make a difference to the university going forward.  AWP will guide us with predictions, help manage our outcomes and ultimately benefit both students and staff.

  3. AWP Technical Guidance for Line Managers

    This is the step-by-step document that will help you navigate through each screen.  The key concepts or ‘Building Blocks’ are in this handbook.  Your dashboard and allocator screen are explained in detail as well as how to identify and manage an activity that is unique to your programme. How to request staff from other faculties and how to inform your Direct Reports that their workload is finally ready to be checked.  This is a full and comprehensive handbook, if your task is not there, add it within the ‘other’ box and the AWP team will monitor this.

  4. 2022/23 Module Listing

    All modules included in AWP for 2022/23 are listed on tabs for each faculty and by school. The ‘Notes’ page includes details of when this data was sampled and any other additional information that may be useful.

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