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Horizon: Expense claims must be submitted by 14 July

TLDRoffon

Work is taking place between 15 July and 9 August to change Horizon in preparation for the General Ledger (G/L) to go live at the start of August. From 15 July expense claims will not be available until Monday 9 August.

You can read more about the changes we are making to Horizon from 1 August in our earlier Internal News article:  Project Ascent: General Ledger (G/L) to go live on 1 August.

Phase 1 of Project Ascent will change structures within Horizon to align with the financial structures being introduced in within Project Ascent.

This means the expenses module will be unavailable for use between 15 July and 9 August.  During this time Expenses will not be available for the claiming of expenses incurred on behalf of the university. Therefore, please ensure you submit your expense claims, wherever possible, by 5pm on Wednesday 14 July.

Key dates

  • Wednesday 14 July - all expense claims need to be submitted by 5pm. After this date the expenses module will not be available until Monday 9 August
  • Friday 16 July – all expense claims to be checked by checkers and passed to accounts payable
  • Wednesday  21 July – accounts payable team generate payment run
  • Friday 23 July – expenses paid
  • Week commencing 26 July – Project Ascent cutover work startsMonday 9 August – expense module becomes available with the new Chart of Accounts values to code expenses against

We will provide details of the code which expenses are claimed against, and what you need to do to ensure your expenses are submitted correctly when the Expense module reopens.

Thank you for your cooperation while this work takes place, if you have any questions about this work please contact ascent@gre.ac.uk