Information for September 2021 ceremony attendees.

Information for September 2021 attendees

We look forward to seeing you at your graduation ceremony. Whilst government restrictions have been mostly lifted, we will continue to operate on a reduced capacity basis and follow the latest guidance on covid safety measures. The information below will help all of us enjoy the day safely – please take the time to read it through and familiarise yourself with the locations and programme for your day.

Under current restrictions we advise that face coverings be worn in our venues. (Please see government guidance for exemptions). There will be hand sanitiser points at the entrance to all our venues – please make use of these. All guests and graduates will need to register attendance via the NHS app at the event or leave their details with us, (download the NHS COVID-19 app). Anyone arriving on campus should get an asymptomatic COVID-19 test (not more than 48hrs prior to the day you attend a University Campus). The test is free, simple to do, and average results are within 30mins. If you are experiencing any Covid related symptoms, please do not attend.

Please take the time to review our Covid Safe policies below.

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Guidance for your ceremony day


Please find the official ceremonies programme here

We advise arriving at least 1:15hr hour before your ceremony start time. On arrival at Rochester please make your way to the Corn Exchange, High Street, Rochester, ME1 1LS, to collect your numbered seat ticket and any  guest ticket/s ordered from the Ticket Collection and Enquiries Desk. Tickets should be collected before picking up your gown and having official photographs taken.

Once you have collected your tickets, gown and had photographs taken if desired, please make your way to the Cathedral entrance. Doors will open 30 minutes before the start of your ceremony.

Rochester Cathedral, Rochester, Kent

Awards Ceremonies for graduates on courses run at the Medway campus take place in Rochester Cathedral, England's second oldest cathedral.

Car parking

There are public car parks in the vicinity of Rochester Cathedral. Regrettably, there is no on-site parking. Please do not underestimate the traffic in the Rochester area and allow ample time for travelling and finding a parking space.

Rochester Cathedral Visitor Information

History of Rochester Cathedral

Important: Rochester Cathedral dates back to the 7th Century. Therefore there are large pillars incorporated within its construction. This in some cases restricts full viewing however we do provide monitors in restricted viewing areas. Please be aware that we cannot be held responsible if guests are seated in one of these areas as all guests are seated on a first come first serve basis.

Guests will be seated separately from the graduates.

The use of cameras and camcorders is permitted during the ceremonies, but out of consideration to others, guests MUST remain seated at all times.

Disability and access

It is important to the University that all graduates and guests can attend and enjoy the awards ceremonies.

Whilst adhering to the health and safety requirements of our ceremony sites, every reasonable effort will be made to accommodate any additional arrangements.  Please contact awards@gre.ac.uk with any requests.

What happens at the ceremony?

The ceremony will start promptly at the allotted time. Before commencement, the Master of Ceremonies will make several important housekeeping announcements. The ceremony starts with the entry of the Academic and Vice Chancellor’s processions, followed by a welcome speech and an address by an officer from the Greenwich Students Union.

After the speeches, a Faculty representative will be called to present the graduates. At the same time, members of the Awards Ceremonies Team will guide the first graduates up to be presented, checking names and their order en route.

Each graduate seat is numbered. It is essential that you sit in the seat that corresponds with your numbered graduate ticket.

When the Faculty representative announces your name, please walk across the dais where the Chancellor/Vice-Chancellor or Deputy Vice-Chancellor will congratulate you on your achievement.  You will then walk down the central aisle of the Cathedral to return to your seat.  Stewards will be on hand to guide you back to your seat. The Vice-Chancellor then confers the awards and closes the ceremony.

The Processions leave the Cathedral, followed by the graduates and then the guests. Stewards direct the graduates and guests to the refreshment areas.

When can I expect to receive my certificate?

Your certificate and academic transcript will be posted to your mailing/permanent address held on the university's student record system 4 to 8 weeks after you receive your results letter. You are able to check and update your address details on BannerWeb via the student portal Please ensure the university has your correct mailing/permanent address.

Please check the Certificates Team pages for more information, including collecting or not having received your certificate.

How long does the ceremony last?

Each ceremony lasts for approximately one hour, depending on the number of graduates being presented.

What happens at the end of my ceremony?

The ceremony will end with the departure of the Chancellor's, Pro-Chancellor's and Vice-Chancellor's, Civic and Academic Procession. Graduates will follow on and process out to the reception area, where a celebratory drink will be offered, and you will have the opportunity to meet friends, family, colleagues and guests.

Please remember to keep your ticket with you for access into the reception.

Who can I contact on the day?

For all queries relating to Awards Ceremonies, contact the Awards Ceremonies Helpline.

Can I bring my children?

Although children are welcome on site for graduation celebrations, it is the university's policy not to admit children under the age of five into the ceremony venue itself.

Degree ceremonies are quite long (about an hour and a quarter, further extended by the time sitting in the venue before the ceremony starts) and are not designed to appeal to young children. We find that even well-behaved children find it difficult to cope with this and to remain quiet throughout the ceremony.

Please note that we are not able to provide any childcare facilities on the day and that a parent, guardian or family member must remain with children at all times.

All children aged 5 and over must be accompanied by an adult guest and have a seated ticket.

Data Protection

The university formally celebrates the success of its graduates at public Awards Ceremonies. The administration of the ceremonies involves the organisation and processing of personal data of large numbers of people, both internal and external to the university.

Personal data is processed prior to the ceremony, on the ceremony day and, to a limited extent, following the ceremony. This includes the marketing of the ceremony to the students and the receipt of data from the students regarding attendance and ticket requirements.

On the day of the ceremony, the programme will list the names and the Faculties of all graduates attending the ceremony. Degree classifications are not published. Official photographers are available for graduate and family photographs, and live Internet broadcasts of the ceremony will take place and will be available to view afterwards.

Virtual online ceremonies will be broadcast via the internet and will be available to view online after the event.

Graduates should be aware that:

  • At the ceremonies, names will be announced without classification and each ceremony will be recorded.
  • The publication of personal data in Awards Ceremony programmes and, if applicable, on the Internet is regarded as a public task of the university. By participating in this public event, graduates understand that their name and image will be publicly available within the context of the ceremony.
  • University staff will not disclose any details about an individual graduate, including time or date of ceremony, to any third party, nor will university staff process any requests for awards ceremony tickets from a third party. The student should make all requests for guest tickets.
  • In the case of virtual online ceremonies graduate names will be shared with our video streaming and production service provider for the purposes of ceremony organisation.
  • Where it is intended to use photographs of individual graduates to advertise future Awards Ceremonies, consent will be obtained. However, for general crowd shots of people at a public event such as an Award Ceremony, the consent of individuals will not be sought.

.Contact the Awards Ceremony Office

The Awards Ceremonies, including the Awards Ceremony Helpline and Box Office are organised and run by the Academic Registry.

Awards Ceremonies Helpline

Tel:020 8331 8772

All postal enquiries should be sent to:

Academic Registry (Awards)
University of Greenwich,
Bronte Building,
Southwood Site,
Avery Hill Road,
Eltham,
London SE9 2UG
E-mail enquiries to the Awards Ceremony Office should be addressed to awards@gre.ac.uk