The Horizon HR system provides you a secure and modern self service facility to access and amend your personal and financial information.

How to access the Horizon (HR) system

The Horizon system is being rolled out across the university in stages. You will be advised when your account is provisioned and will then be able to access the system.

A link to the Horizon self-service system is available on the Quick Links section of the University Portal, which is the black bar at the top of the page.

Please remember that to access the Horizon system off-campus you will need to configure and use Multi-Factor Authentication.

Basic checks for all employees to make

View Organization Chart

How to view your specific organization chart, and that of any member of staff within the university

Step-by-Step

  • From the Main menu, click on Me 
  • Now click on Directory 
  • Search by entering a first and / or second name into the search box  
  • You can view basic details team by clicking on the name, or to see their local org chart, click on the small organisation chart symbol by their name  
  • Any sub teams will then be denoted by a small organisation chart symbol in the bottom right of the person's tile, with the number of direct and indirect reports  
  • Click the back arrow (<) at the top left to return to the previous page
  • You can also view your specific org chart, by clicking on My Organization Chart 
  • Your line management will appear at the top of the page, while those that report to you will appear below you in the org chart 
  • Again, select the back arrow (<) at the top left to return to the previous page 
  • You can always return to the homepage by clicking on the Horizon or University of Greenwich logos at the top of the page 
  •  Remember to sign out, by selecting Sign Out from the dropdown menu from your initials at the top right of the screen

Personal and Contact Details

Step-by-Step

    * Please note that any contact number added in this section will be visible to all accessing the Horizon system, so please enter your University phone number/s only

  • From the Main menu, click on Me
  • Click on the Personal Information tile
  • Select Personal Details
  • Click on the pencil icon in the top right of the box containing the information you wish to change
  • Enter the effective date of the change using the drop-down calendar
  • To save your changes, click Submit in the top right of the screen, or Cancel if you do not want to make a change
  • You can always return to the homepage by clicking on the Horizon or University of Greenwich logos at the top of the page 
  • Remember to sign out, by selecting Sign Out from the dropdown menu from your initials at the top right of the screen

Emergency Contacts

The process for adding an emergency contact varies depending on whether the contact is an employee of the university or not.

Step-by-Step

To add a non-employee as an emergency contact:

From the Main menu, click on Me
Click on the Personal Information tile
Select Family and Emergency Contacts
Click on the Add icon, and select Create a New Contact from the dropdown menu
Enter Title, Last Name and First Name for your contact
Select the relationship
Select the effective date "What is the start date of this relationship"
Tick the "This person is an emergency contact box"
To save your changes, click Submit in the top right of the screen, or Cancel if you do not want to make a change
Remember to sign out, by selecting Sign Out from the dropdown menu from your initials at the top right of the screen

To add a university employee as an emergency contact:
  • From the Main menu, click on Me
    Click on the Personal Information tile
    Select Family and Emergency Contacts
    Click on the Add icon, and select Create a New Contact from the dropdown menu
  • Choose Select a Coworker as a Contact
    Select the effective date "What is the start date of this relationship"
    Select the relationship
    Choose an employee from the "Search for a coworker to add as a contact" field
    Tick the "This person is an emergency contact box"
    To save your changes, click Submit in the top right of the screen, or Cancel if you do not want to make a change
    Remember to sign out, by selecting Sign Out from the dropdown menu from your initials at the top right of the screen

Upload a document

This video shows the generic process of uploading a document within Horizon.

The process is the same for all file types and all scenarios

Step-by-Step

  • From the Main menu, click on Me
  • Now click on the Personal Information tile under Apps section
  • Select Document Records
  • Click the add icon to add a document of record
  • From the Document Type dropdown, select the relevant entry 
  • You can also type a keyword to filter the options
  • Complete the fields and either drag and drop the file from your file explorer or click on "Drag file here or click to add attachment
  • Browse and select the file 
  • Click Add file
  • Browse and attach a document
  • You can delete the document before you submit, by clicking on the cross (X) at the side of the document you wish to delete
  • To save your changes, click Submit in the top right of the screen, or Cancel if you do not want to make a change