IT and Library Services

Expenses using the Horizon (HR) Mobile App

You are also able to complete expenses claims entirely through the Expenses Mobile App, or use it to upload receipts to access via the website.

Configure the Expenses Mobile App

You must first download the Expenses Mobile App from the Google Play or Apple App Stores

Download the Mobile App 

You can search on your chosen store for "Oracle Fusion" or the app can be downloaded directly from:

Apple App Store Google Play
Apple iTunes Store Google Play

Step-by-Step

  • Install the Oracle Fusion App from Apple App or Google Play stores
  • Once installed on your phone or tablet, run the app
  • To use the app, you will first need to agree to the terms and conditions
  • Next Select SSO 
  • In the host URL field enter the following address:
  • https://emtx.fa.em3.oraclecloud.com (You must include the https:// )
  • Select Login from the top right
  • Select Company Single Sign-On
  • Enter your university username followed by @gre.ac.uk 
  • Select Next
  • Enter your University password
  • Select Sign in (When accessing Single Sign-On applications when off campus, you will be prompted to enter, or approve your credentials with multi factor authentication, which you will receive via the app, a text or a call)
  • Click on the settings cog and ensure Sync Frequency is set to Daily
  • Select it and choose from the options that appear below if any other value is currently selected
  • To return the Home screen in the app, always use the "hamburger" menu icon (top left)
  • When you have finished, remember to always log off by selecting the Sign Out option under the settings menu

Making a claim from the App

To submit an expenses claim via the mobile app, you must first create expense items, which are then attached to a report

Step-by-Step

Mileage

  • To create an expense for mileage, select the Mileage icon from the Home Screen
  • Select Type, to choose which type of vehicle, select the date of the journey and enter where you started and finished your trip.
  • Enter the distance of the journey
  • If you are travelling between campuses, use the total distance
  • If you are starting or finishing from your home, please deduct your normal home to work mileage – and make a note of this in the description field
  • You do not need to include an attachment
  • Select Save to return to the Home screen
  • The View and Upload icons will now show a number beside them

Subsistence - Use camera to photograph receipt

  • Click on the Camera icon, and your device's camera will activate 
  • Take a photo of the object and confirm with the on-screen tick 
  • Select Type to choose the expense type from the menu – for example Dinner
  • Enter an amount, and additional information – such as location and description
  • Select Save to return to the Home screen

Subsistence - Use existing gallery / photo roll image

  • To create an expense item, use the quick add function at the top of the screen
  • Select Type to choose the expense type from the menu – for example  Lunch
  • And enter an amount and click Add
  • The view function lists all the expense items you have created, but the numeric value on the Home screen denotes how many are ready to be submitted.
  • Select View
  • The App shows a warning message that the Lunch expense item is missing an attachment
  • Edit the expense item by clicking on it
  • Since I have the receipt on my device, I select Attachments and Photo Gallery and choose the image I have of the receipt and confirm with the on-screen tick 
  • Add in additional information – such as the date, location and description
  • Click Save once again to close the expense item and return to the View screen
  • Select the hamburger to return to the Home screen

Submit Expense Items 

  • Click on the Submit icon, to create an expenses report and attach expense items to it
  • Items with a green tick will be included in your report
  • Simply click on each item to select / de-select it
  • Click on Create (top right)
  • Enter a purpose, such as a short description and date or location
  • Click on the Submit arrow (top right) 
  • This opens a menu which allows you to submit, save, add further expense items or cancel
  • Add More allows you to create new or associate any additional existing expense items to your report
  • Save allows you to pause your submission, and return to it later
  • Cancel simply closes the menu
  • I am ready to submit my report, so I select Submit
  • A final message appears asking to confirm that I accept the expense policies
  • Select Agree

    Your expenses report will now be submitted

Upload receipts from the App to access via the Website

You may wish to use the Horizon (HR)website on a bigger screen, but the App and your phone / tablet camera may still be handy to scan and upload paper receipts

Step-by-Step

  • Please see the Step-by-Step guide above (Making a claim from the App) to create an expense item in the mobile app, such as mileage or subsistence
  • It is recommended that you use the View function to first check your Expenses Items are completed correctly 
  • Click on the Upload icon
  • Only items with a green tick will be uploaded
  • Simply click on each item to select / de-select it
  • Click on Upload (top right)
  • Your expenses will now be uploaded 
  • Once in the Horizon system, under the Apps section, click on the Expenses tile 
  • If not already highlighted, click on the Expenses Items Section
  • You will see the items you uploaded from the Mobile App
  • To add these items to an existing report, click on the Add to Report dropdown and select the desired report
  • To add these items to a new Report, click on Create Report and enter a Purpose before selecting Add Existing from the Expense Items section
  • Simply select the items you want and Click OK
  • When you are ready, click the Submit button
    Please note that the Submit button will only be available once you have confirmed that you have read and accepted the corporate travel and expenses policies

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