Worktribe is the University’s central system for managing and supporting research activity. It brings together key information, processes, and records into a single platform, helping users to access, update, and report on research‑related activity in a consistent and efficient way.
This page provides an overview of Worktribe and signposts users to information that will help them understand how the system works, how to navigate it effectively, and how to make use of its core features.
The University has invested in ten modules within Worktribe, which are available through the platform to support different aspects of research activity:
- Opportunities
- Pre-award
- Post-award
- Outputs
- Profiles
- Impact
- REF
- Contracts
- Due Diligence
- Ethics
As users engage with each module, guidance will be made available to explain how the module works, what it is used for, and how it aligns with established ways of working.
Access
Before being granted access to Worktribe, all users must complete training to ensure they understand how to use the system appropriately and effectively. Training can be completed by completing the mandatory course available on Horizon or through a one-to-one session with an approved Trainer. Approved Trainers include Funding Development Officers, NRI contacts, Digital Champions, and RKE Managers.
Where can I find support for Worktribe?
| Role | Support Options |
|---|---|
| Researcher | Consult your Digital Champion or Digital Transformation Partner Consult your FDO Review the handbook for PIs on the Horizon page |
| Approver | Consult with your Digital Champion or Digital Transformation Partner Consult your FDO Review the handbook for Approvers on the Horizon page |
| FDO-GRI-NRI Admin | Review the handbook for FDOs on the MS Teams group exclusively for our Digital Champions, FDO’s and NRI central colleagues. Consult the project team via the dedicated MS Teams group Consult the Support Model document Raise a ticket via Halo |
| Other roles | Consult the GRI/NRI Admin |
Your Pre-award contacts in GRI / NRI
| Faculty / Institute | Contacts |
|---|---|
| Faculty of Education, Health and Human Sciences |
|
| Faculty of Engineering and Science |
|
| M34 Impact |
|
| Faculty of Liberal Arts and Sciences |
|
| Greenwich Business School |
|
| Natural Resources Institute |
|
Worktribe Access Roles
This is an example of some of the permission rights that a typical user may have in the system.
This table will be continually updated, and whilst not exhaustive, should provide a high-level indication of what people can do.
| Roles | Permissions | Examples of typical users |
|---|---|---|
| Standard Users | Read-only access to selected projects | Professional Services staff |
| Researchers | Create and edit projects, upload documents | Staff on academic and research contracts involved in research activities |
| Peer Reviewers | Can be selected to peer review a project. For more information on the peer review process, click here | Selected research or academic staff at UoG (external reviewers will not have access to the system itself) |
| Peer Review Coordinators | Assign peer reviewers to projects | Researchers, Centre Leads, Faculty RKE Managers, Heads of Schools |
| Project Viewers | View-only access to all projects either across the University or within their Faculty / School / Department | Heads of School, Centre Leads, Associate Deans, Deputy Heads, Contracts Teams |
| Approvers | View and approve projects at their relevant workflow stage. For more information on the approval process, click here | Heads of School, Associate Heads for RKE, Associate Deans, Deputy Heads, Finance Business Partners, Faculty Operating Officers |
| Advanced Users | Create and edit projects with enhanced details, create and edit budget records, configuration edits, including funder templates, adding organisations | Funding Development Officers, Research Operations Managers, Research Finance Officers |
FAQs for Worktribe
Check our article to see if you need to take action or your project currently in RADAR/BOD
FInd out how Worktribe affects your proposal or project by reading our support article here (log in to IT self serive required). RADAR and BOD will no longer be used when Worktribe goes live
Opportunities will be uploaded for you, no action needed from PI
The Funding Development Team will regularly upload Opportunities into Worktribe. They will:
- Collate research funding opportunities from sources such as Research Connect
- Add any opportunities requested by colleagues
You don’t have to upload opportunities yourself.
If you do come across an opportunity that is currently not available on Worktribe, please contact the GRI/NRI Team.
Peer Review is encouraged but not required, and deadlines are flexible
There is no minimum review time, and Peer Review is not compulsory.
Worktribe will help by sending automatic reminders to reviewers, and you can add more than one reviewer if needed.
If a deadline is tight, the PI can still submit the bid for approval even if the review hasn’t been completed yet, but this may differ between faculties as some faculties/schools may want the PI to wait to hear back from the Peer Reviewer first.
Principal Investigators have full visibility of all budget versions
PIs will work closely with a Funding Development Officer or NRI administrator to shape the budget. Principal Investigators have full visibility of all budget versions, giving them a clear view of how their project costings evolve throughout development.
In Worktribe:
- Funding Development Officers and NRI Admin hold the editing rights and can update the budget in partnership with the PI
- Although PIs cannot edit budgets, they can view all budget iterations, not just the active one
- This keeps PIs fully involved while ensuring budget accuracy
This model ensures that PIs remain fully involved in all budget decision while benefiting from the expertise and accuracy provided by the FDO/NRI Administrative teams.
You can control notifications you receive in Worktribe
Every user can adjust their own notification settings.
You can turn:
- Email alerts on or off
- Specific notification types on or off
- All settings can be updated anytime in your Worktribe profile
This means you only receive messages that are useful to you.
Projects can be added retrospectively, but they must still go through normal approval
If a project appears unexpectedly (for example, when a contract arrives without a formal submission), it can still be entered into Worktribe at any stage, including retrospectively. It must, however, be created in the Pre Award module first, even if it already exists in Post Award.
Like all other projects, it will still need to follow the standard internal approval process within Worktribe.