Information introducing the Disclosure Barring Service (DBS), the Enhanced Disclosure, the DBS Update service and the procedures for obtaining an Enhanced Disclosure certificate.

What is an Enhanced Disclosure and Barring Service (DBS) check?

A DBS check is a record of an individual's criminal record and is often issued in the form of a certificate.  The check is carried out by the Disclosure and Barring Service (DBS) who will look to check and collate information to make it possible for the university to make the necessary decisions concerning an individual's suitability to be on certain professional programmes.  These checks help prevent unsuitable individuals working with vulnerable groups, adults and children.  

Who will need an Enhanced DBS Disclosure

Those joining university programmes that involve close working with children and/or vulnerable adults, such as our professional programmes in nursing, paramedic science, midwifery, social work, teaching and pharmacy will be required to complete an Enhanced DBS Disclosure check.  It is expected that students start engaging with the DBS process prior to starting their programme and is the policy of the University of Greenwich that students who have not completed the necessary steps to submit their application before the deadline for engagement (set by the relevant faculty) will have sanctions applied to their record.  Persistent non-engagement may lead to withdrawal from study.  

Additionally anyone employed as a student ambassador may be asked to complete an Enhanced DBS check before they are permitted to undertake certain activities.   

How to obtain an Enhanced DBS Disclosure Certificate?

Those joining a University of Greenwich degree programme that requires an Enhanced DBS Certificate will receive instructions on how to start the process by email ahead of the start of the course.  

It is advised that applicants/students do not start the process until they have received our DBS email or try to complete the check independently, as this could result in the wrong type of DBS process being completed and being obtained.

When an applicant/student has been sent an invite to complete an Enhance DBS check with the university they will need to read the information on our Obtaining an Enhanced DBS Certificate web page, make any necessary payments online using our secure web payment system (cash payments are not accepted) and arrange for their identify to be verified.  

If you have not received an email from us to start the process or would like further information about the DBS process, including the DBS update service, please email or call 020 8331 8272.

The DBS update service

The DBS update service is an optional service for those who have already completed a DBS check, making it possible for a certificate to be used by another organisation, including the university.  

The service requires individuals to register their DBS Enhanced Disclosure certificates with the DBS (within a certain time frame of being issued) and pay an annual fee.  This makes it possible to use a certificate elsewhere if the level of the certificate and the appropriate workforce categories and barred lists match the requirements of the check required.  

If an applicant/student has an Enhanced DBS Disclosure certificate registered with the DBS update service they are advised to email the Student Centre or call 020 8331 8272 to check if their certificate could be used.  If the certificate can be used there will be no requirement to obtain or pay for a new certificate.  

Further Information

Suitability Declaration 

Relevant applicants (those who will be engaged in regulated activity)  are required to disclose any convictions or cautions not subject to the filtering rules by completing a Suitability Declaration during interview or induction. 

The question students are requested to answer is as follows:  "Do you have any convictions, cautions, reprimands or final warnings that are not "protected" as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013)". 

Applicants are also required to declare  if they are  living in the same household where another person who is disqualified lives or is employed (disqualification 'by association') as specified in regulation 9 of the 2009 Regulations. Safeguarding checks will be repeated in each year of study containing a regulated activity placement component.

For Further Information

Get started

Step by step guide on how to obtain your DBS with the University of Greenwich

Frequently asked questions

Answers to some of the more common questions about the Enhanced Disclosure process.

Contact us

If you are unsure about any aspects of the application process, contact your campus Student Centre.