Welcome

Document checks

If you are a new student, we must confirm your documents before we can issue your student card. How this is completed depends on whether you are an on-campus student, a distance learner or studying at a partner college.

New on-campus students

After finishing online registration, new on-campus students will need to complete their Document Checks.  This will include:

  • An online check of your qualifications by email (documentchecks@gre.ac.uk)
  • An on-campus check of your identification and any relevant immigration documents

More information on how to complete these checks and what is needed can be found in the sections below.  If you are a distance learners or studying at one of our partner colleges can also be found below.

Online registration and all document checks must be completed in full before the registration deadline

Continuing students

Students continuing on the same programme of study do not need to complete any identity or qualification checks unless they have completed one degree (e.g. a BSc) and are moving to a new course (e.g. a MSc ), or have changed their name since starting.

The student ID card that was issued when you first started should last the whole duration of your course.  If you have lost it, took a year out or are repeating the year, you can visit the Student Centre for a new card.

Also if you have changed your name, bring evidence of your new name (e.g. marriage certificate or deed poll) to the Student Centre to have your record and student ID card updated.

Provided there are no issues with your account (overdue fees, pending health checks, etc), you should be able to complete online registration when it opens and after completing all steps, your account and IT access will stay live and your Student Card will stay activate

Online registration must to be completed in full before the registration deadline

New on-campus students - Qualification Checks

New on-campus students should email scans or clear photographs of all their qualifications, including any GCSEs or level 2 qualifications (notably English, Mathematics and Science subjects) to documentchecks@gre.ac.uk.

Please include your full name, Student ID number (i.e. 00XXXXXX) and course in the subject header of your email.

International students that have been issued a CAS do not need to send us copies of their qualifications

Students should aim to send all required documents to us at least 10 working days before the start of the course.   If documents are not of a suitable quality, documents we need are missing or there is no reference to your Student ID number we might not be able to complete the check.  If we have to contact you for more information this can delay your registration.

You will need to provide evidence of your qualifications, even if you have provided these at the admissions stage or emailed them to another account.  To make sure that the qualification part of your Document Checks are completed please follow the guidance and email them to documentchecks@gre.ac.uk.

We will need any qualifications that form part of the entry requirements to your course and if this evidence is not presented in English, it must be accompanied by a certified translation.

If your qualifications are in a different name, we will need to see evidence showing your current and previous names (such as a marriage certificate or deed poll).

New students on an Initial Teacher Training (ITT) programme or Degree Apprenticeship will also need to show the original document when they complete the identification stage of the Document Checks when they collect their Greenwich Gateway card.

New on-campus students - Identification checks

New on-campus students will need to provide original, valid, in date, authentic identification when they arrive on campus to collect their Greenwich Gateway Card.

Expired ID documents cannot be used.

The acceptable forms of identity that we will accept is as follows (out of date or expired documents cannot be used):

Student TypeAcceptable forms of Identity
UK Resident (British national and born in the UK)

Current, valid and in date passport or

UK driving licence (where it shows you were born in the UK or one of the four home nations) or

Original UK birth certificate

UK Resident (British national not born in the UK)Current, valid and in date passport or

UK driving licence with original certificate of naturalisation (where all details on the documents match)
UK Resident (born outside the UK or non-British national)

Current, valid and in date passport or "Travel Document"

plus

Relevant immigration document (e.g. BRP showing indefinite leave to remain)

EU or EEA National

Current, valid and in date passport

plus one of the following:

Evidence of Settled or Pre-Settled Status to the EU Settlement Scheme (e.g. share code, PDF of immigration status from Gov.uk immigration website that shows status and photo, full print our of immigration status from Gov.uk immigration website that shows status and photo) or

Relevant immigration documents (e.g. stamped entry visa, current visa, BRP or share code, PDF of immigration status from Gov.uk immigration website that shows status and photo, full print our of immigration status from Gov.uk immigration website that shows status and photo)

Please Note: If you are using a share code, this needs to be generated before you visit the university to complete your checks, but only last for 30 days.  Letters confirming application for Settled or Pre-Settled Status cannot be used.  Those with Irish nationality and an Irish passport do not need to provide a share code or additional evidence .

International student (non-EU and student visa holder)

Current, valid and in date passport

and 

Relevant immigration document (e.g. stamped entry visa, current visa or BRP)

Please Note: If you have entered the UK using the eGates at the ports you will also need to provide additional information, such as your boarding pass and tickets.

Students on professional health related degrees, Degree Apprenticeship should aim to provide a passport which will need to be scanned and attached to their student record.

New distance-learning students

After finishing online registration, distance-learning students should email scans or clear photographs of their identification and qualifications to documentchecks@gre.ac.uk.

Please include your full name, Student ID number (i.e. 00XXXXXX) and course in the subject header of your email.

Identification

You will need to provide original, valid, authentic identification, as follows.

Student TypeAcceptable forms of Identity
UK Resident (British national and born in the UK)

Current, valid and in date passport or UK driving licence or Original UK birth certificate

UK Resident (British national not born in the UK)Current, valid and in date passport or UK driving licence with original certificate of naturalisation (where all details on both documents match)
International Students including EU or EEA National and Overseas Resident

Current, valid passport or EU identity card or "Travel Document".

If your passport is being held by the immigration authorities, provide the original official receipt and a letter confirming your name, place and date of birth.

Qualifications

You will need to provide original, valid, authentic qualifications. Even if you have provided these at the admissions stage or sent them to a member of academic staff, we ask that you please still complete this step.

We will need any qualifications that form part of the entry requirements to your course.

This will usually include GCSEs (notably English Language, Mathematics and Science), as well as Level 3 qualifications such as BTECs and A levels.

If this evidence is not presented in English, it must be accompanied by a certified translation.

If your qualifications are in a different name, we will also need to see evidence showing your current and previous names (such as a marriage certificate or deed poll).

Online registration and all document checks must be completed in full before the registration deadline

New Partner and Network College students

After finishing online registration, if your college have not already contacted you about your checks, you may want to contact them about your identification and qualification checks.

Once these have been completed by your college, confirmation will be sent to the university for processing.

Online registration and all document checks must be completed in full before the registration deadline

If you are a new student, please now proceed to Part 3: Collecting your student card.