IT and Library Services

Office 365 / ADFS


1. Purpose of this notice

This notice tells you how the University of Greenwich will collect and process your personal data when you access this website. This website supports the University's Active Directory Federation Services (ADFS) which in turn provides authorisation and authentication functions to external service provisions (which may be cloud-based) as set out below which the University uses for its business processes.

2. Automated collection of personal information

As with most other web servers, when you access these web pages certain information you provide will automatically be recorded by the University. This will include your IP address, browser type, and information relating to the page you last visited. This information is processed to estimate how much usage of the server is made by different categories of users and in the event of a breach of security may be used to aid detection.

3. Non-automated collection

Where you are required under this website to provide personal data the uses of this data will be indicated at the point of collection.

4. Services accessed via ADFS

Note that this privacy notice relates only to our website and you should review the privacy notice in force at any external website or service.

Microsoft365 operated by Microsoft Corporation in partnership with Janet.

5. Third-party access

Your personal data that you have provided will not routinely be sent to other third-parties (unless notified - see 3. and 4. above).

6. Cookies

Cookies are small text files that are placed on your device by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Our website uses first party cookies which are set by our web server as opposed to a different web server. They are categorised as strictly necessary, which are essential to the operation of the website, and performance cookies which collect anonymous information about the usage of our website. By using our website you agree that we can place these types of cookies on your device.

We do not use cookies to collect personal information about you. Should you wish to restrict or block cookies which are set by our website you can do this through your browser settings. The 'help' function within your browser or the manual that comes with your device should tell you how. You may also wish to visit which contains comprehensive information on how you can do this on a wide variety of browsers. Please be aware that restricting cookies may impact on the functionality of our website.

The table below explains the cookies we use and why:

CookieNamePurposeFurther information
Office365MSISSamlRequestAuthenticationThis cookie is used to track details related to the authentication request.
Office365MSISAuthAuthenticationThis cookie represents the login to a federated resource i.e. Office 365. This is a session cookie that expires when the browser session is closed.
Office365MSISAuthenticatedAuthentication TrackingThis cookie records when authentication takes place.
Office365MSISLoopDetectionCookieLoop DetectionUsed to detect a client that continually requests a token due to a configuration error on the web server or client computer.

Further information on ADFS cookies is available here.

7. University Codes of Practice

The University's Data Protection Codes of Practice also applies to the use of personal data under this website. The Codes can be accessed at

8. Changes to this notice

This notice and therefore the ways in which your data may be processed can be changed from time to time. Any changes will only be notified via this web page.

9. Further information and Contact

If you have any queries relating to this privacy notice or the way your data is being processed through this website then please contact