Student Services

Student attendance and engagement

Student Attendance and Engagement

Attendance and engagement are widely recognised as being essential for success when studying.  Attending your lectures, seminars and workshops, or having regular supervisory meetings with your supervisor, provides you with opportunities to develop the skills and knowledge necessary to successfully achieve the outcomes of your programme. 

We are keen to support you to maximise your potential, and by monitoring attendance and engagement we are able to quickly spot patterns and work with you to help you overcome any issues that may be affecting your attendance and/or engagement with your studies so that you can stay on track.

The University has an Attendance and Engagement Policy which aims to:

-         improve the engagement and attendance of all students

-         ensure a proactive approach to providing support when you need it

-         enable you to maximise your full potential, increasing success and achievement

Attendance - what do we ask of you?

You are expected to attend or engage according to your programme of study:

  • Students on taught programmes should attend all taught sessions
  • Students undertaking research are expected to maintain regular contact with their supervisor. If you are registered on a Postgraduate Research programme (eg MPhil/PhD), from January 2019 we will contact you each month and ask you to upload the latest version of your log book
  • Students on distance learning programmes should maintain regular engagement with the distance learning system
  • You are expected to respond to any communications regarding your attendance from your programme team or Faculty, Student & Academic Services, or for international students, from the Visa Compliance Team.

Notification of Absence

Attendance is very important.  However, we recognise that, occasionally, this may not be possible due to external factors. If you do need to notify the University of an absence, you should use the appropriate procedure.

Taught students

  • If you know are going to be absent for up to a maximum of 3 consecutive days, you should submit apologies via the online system (click here for guidance notes).  If this is not done, the absence will count as a missed point of contact. 
  • Longer absences should be discussed with your Faculty Retention and Success Officer, following which you should complete the authorised absence form provided by the Retention and Success Officer.

If you believe your absence might affect your academic performance, you should read our guidance notes on extenuating circumstances in case you need to make a claim. 

In some cases, students may decide to request to interrupt their studies for a period of time.

Your personal tutor can advise on support systems within the university and provide guidance on university procedures.

Research students

If you know that you are going to be absent from the university for more than one month, you should speak to your supervisor and/or Faculty Research Degrees Administrator and complete an authorised absence form.

How we monitor attendance and engagement  

If you are studying on a taught programme, your attendance will be recorded at taught classes.  

If you are studying on a research programme, from January 2019 we will contact you each month and ask you to upload the latest version of Part A of your Learning Log.  Please click here for guidance notes on completing and uploading your Learning Log 

If we can't see that you are engaging with your studies, we will send you a series of notifications asking you to get in touch.  Failure to respond to these communications and continued absence may lead to withdrawal from your studies. Section 5 of the Attendance and Engagement Policy explains in full how the procedure is applied for both taught and research students.

Right of Appeal against a withdrawal decision

If you have been notified that you are being withdrawn from the university due to lack of engagement, you have the right to appeal the decision.  Your appeal must be submitted within 10 working days of the date of the email informing you of the withdrawal.  You will need to set out the reasons why you believe that the withdrawal was not justified based on the available grounds, providing a convincing reason why the information and evidence on which you are basing your appeal could not have been made available before the decision to withdraw you was reached. 

For full details of how to submit an appeal and the procedure for consideration of your appeal, please refer to Section 6 of the Attendance and Engagement Policy

Faculty Retention and Success Officers

Business:

Hoa (Hana) Le        H.Le@gre.ac.uk

Liberal Arts & Sciences:

April Ward              A.M.Ward@gre.ac.uk

Education and Health:

Emma Denton        E.Denton@gre.ac.uk

Engineering & Science:

Kailey Hazeldene    K.Hazeldene@gre.ac.uk