Student Attendance and Engagement

Attendance and engagement are widely recognised as being essential for success when studying.  Attending your lectures, seminars and workshops, or having regular supervisory meetings with your supervisor, provides you with opportunities to develop the skills and knowledge necessary to successfully achieve the outcomes of your programme. 

We are keen to support you to maximise your potential, and by monitoring attendance and engagement we are able to quickly spot patterns and work with you to help you overcome any issues that may be affecting your attendance and/or engagement with your studies so that you can stay on track.

The University has a Student Attendance Monitoring Policy which aims to:

  • improve the engagement and attendance of all students  
  • ensure a proactive approach to providing support when you need it  
  • enable you to maximise your full potential, increasing success and achievement

Attendance - what do we ask of you?

You are expected to attend or engage according to your programme of study:

  • Students on taught programmes should attend all timetabled sessions
  • Students undertaking research are expected to maintain regular contact with their supervisor. If you are registered on a Postgraduate Research programme (eg MPhil/PhD), we will contact you each month and ask you to upload the latest version of your log book
  • Students on distance learning programmes are expected to engage with their studies in line with the expectations of their individual programme of study. 
  • You are expected to respond to any communications regarding your attendance from your programme team, your Faculty Retention and Success Officer, Student & Academic Services, and for international students, from the Visa Compliance Team.

Notification of Absence

Attendance is very important.  However, we recognise that, occasionally, this may not be possible due to external factors. If you do need to notify the University of an absence, you should use the appropriate procedure.

  • If you know are going to be absent for up to a maximum of 3 consecutive days, you should submit apologies via the online system (click here for guidance notes).  If this is not done, the absence will count as a missed point of contact. 
  • For absences of more than 3 consecutive days, you need to complete an Authorised Absence Form which must be authorised by your Programme Leader or research supervisor.  Your request will need to be supported by appropriate evidence.  You should always try to discuss longer absences with your Faculty Retention and Success Officer

If you believe your absence might affect your academic performance, you should read our guidance notes on extenuating circumstances in case you need to make a claim. 

In some cases, students may decide to request to interrupt their studies for a period of time.

Your personal tutor can advise on support systems within the university and provide guidance on university procedures. 

How we monitor attendance and engagement  

If you are studying on a taught programme, your attendance will be recorded at taught classes.  

If you are studying on a research programme, we will contact you each month and ask you to upload the latest version of Part A of your Learning Log.  Please click here for guidance notes on completing and uploading your Learning Log 

We will make every effort to avoid having to initiate formal attendance escalation procedures, but if we can't see that you are engaging with your studies, we will send you a series of notifications asking you to get in touch.  If you fail to respond to these communications and your absence continues, you could be withdrawn from your studies. Section 6 of the Student Attendance Monitoring Policy explains in full how the procedure is applied for both taught and research students.

Right of Appeal against a withdrawal decision

If you have not responded to communications regarding your engagement and have been notified that you are being withdrawn from the university, you have the right to appeal the decision.  Your appeal must be submitted within 10 working days of the date of the email informing you of the withdrawal.  You will need to set out the reasons why you believe that the withdrawal was not justified based on the available grounds, providing a compelling reason why the information and evidence on which you are basing your appeal could not have been made available before the decision to withdraw you was reached. 

For full details of how to submit an appeal and the procedure for consideration of your appeal, please refer to Section 7 of the Student Attendance Monitoring Policy.

Faculty Retention and Success Officers

Business:

Hana Le        H.Le@gre.ac.uk

Liberal Arts & Sciences:

April Ward              A.M.Ward@gre.ac.uk

Education and Health:

Mark Wright       M.R.Wright@gre.ac.uk

Engineering & Science:

Faculty RSO    FES-RSO@gre.ac.uk