Student Engagement

Engagement is widely recognised as being essential for successfully achieving your full potential when studying.  Engagement with your lectures, seminars and workshops, or having regular supervisory meetings with your supervisory team, provides you with opportunities to develop the skills and knowledge necessary to successfully achieve the outcomes of your programme. 

We are keen to support you to maximise your potential, and by monitoring attendance and engagement we are able to quickly spot patterns and work with you to help you overcome any issues that may be affecting your attendance and/or engagement with your studies so that you can stay on track.

The University has a Student Engagement Policy & Procedure which aims to:

  • improve the engagement and attendance of all students  
  • ensure a proactive approach to providing support when you need it  
  • enable you to maximise your full potential, increasing success and achievement

Engagement - what do we ask of you?

You are expected to engage according to the requirement of your programme of study:

  • Students on Taught programmes – You are expected to attend all timetabled face-to-face and online teaching sessions along with seminars, workshops and tutorials.
  • Students on Postgraduate Research programmes – You are expected to maintain regular contact with your supervisory team every month and to upload the latest version of your log book.
  • Students on Distance Learning programmes – You are expected to engage with your studies in line with the expectations of their individual programme of study.
  • Students on Work placement – You are expected to maintain regular contact with your placement tutor or Faculty placement team on a monthly basis.
  • Students on Clinical/Professional placement – You are expected to attend all placement sessions agreed with your placement setting in keeping with your programme requirements.
  • All students are expected to respond to communications regarding your engagement from your programme team, your Faculty Retention and Success Officer, Student & Academic Services, and for international students, from the Visa Compliance Team.

How we monitor engagement

In order to record your engagement, we will measure your engagement activity against specific criteria during a set time period according to your programme of study – these are called 'Contact Points'.

  • Students on Taught programmes (face-to-face teaching) – Attendance will usually be monitored in at least one timetabled session per module per week (these could be workshops, seminars, tutorials etc), for example if you are attached to four modules you would therefore have at least four contact points per week. An entire week with no attendance at any module will normally be considered as a missed contact point.
  • Students on Taught programmes (online teaching) – Engagement with the Moodle Virtual Learning Environment (VLE) will be monitored on a weekly basis during scheduled teaching weeks. For engagement to be counted, you must access Moodle content at module level. Online activity which does not proceed beyond the logon/authentication stage won't be counted. If you do not access online module content for all modules being taught online for one calendar weekwill be considered a missed contact point.
  • Students on Postgraduate Research programmes –Each supervisory meeting (either face-to-face or online) is considered to be a point of contact. You are normally expected to engage with a member of your supervisory team on a monthly basis. You will be contacted each month and asked to upload the latest version of Part A of your Learning Log (please click here for guidance notes on completing and uploading your Learning Log). An entire calendar month without a point of contact will normally be considered as a missed contact.
  • Students on Distance Learning programmes – Your engagement will be determined and monitored by the programme team based on by the structure of your programme.
  • Students on Work placement – Where a taught student is undertaking a work placement, regular contact with the placement tutor or Faculty placement team will serve as evidence of ongoing attendance and engagement. Such contact is usually expected to take place on a monthly basis. An entire calendar month without a point of contact will normally be considered as a missed contact.
  • Students on Clinical/Professional placement – Where a student is attending a clinical or other professional placement (e.g. nursing, social work, teaching) in order to satisfy a PSRB professional practice requirement, attendance will be monitored on a weekly basis (in accordance with published programme regulations)

We will make every effort to avoid having to initiate the formal engagement escalation process, but if we unable to see that you are engaging with your studies, we will send you a series of notifications asking you to get in touch. 

If you fail to respond to the these communications and your lack of engagement continues, you could be withdrawn from your studies. Section 6 of the Student Engagement Policy & Procedure explains in full how the procedure is applied.

Notification of Absence  

Whilst engagement is very important, we recognise that occasionally this may not be possible due to external factors. If you do need to notify the University of an absence, you should use the appropriate procedure.

  • If you know are going to be absent for up to one calendar week, you should submit apologies via the online system (click here for guidance notes).  If this is not done, the absence will count as a missed point of contact.
  • For absences of more than one calendar week, you will need to complete an Authorised Absence Form, which must be authorised by your Programme Leader or research supervisory team.  Your request will need to be supported by appropriate evidence.  You should always try to discuss longer absences with your Faculty Retention and Success Officer.

If you believe your absence might affect your academic performance, you should read our guidance on Extenuating Circumstances in case you need to make a claim. 

In some cases, you may decide to request to interrupt your studies for a period of time.

Your personal tutor can advise on support systems within the university and provide guidance on university procedures. 

Appeals against a withdrawal decision

If you have not responded to communications regarding your engagement and have been notified that you are being withdrawn from the university, you have the right to appeal the decision.  Your appeal must be submitted within 10 working days of the date of the email informing you of the withdrawal.  You will need to set out the reasons why you believe that the withdrawal was not justified based on the available grounds, providing a compelling reason why the information and evidence on which you are basing your appeal could not have been made available before the decision to withdraw you was reached. 

For full details of how to submit an appeal and the procedure for consideration of your appeal, please refer to Section 7 of the Student Engagement Policy & Procedure.

Faculty Retention and Success Officers

Business:

April Ward        attendancereporting@gre.ac.uk

Liberal Arts & Sciences:

The Faulty Office        FLAS-Office@gre.ac.uk

Education and Health:

Mark Wright       M.R.Wright@gre.ac.uk

Engineering & Science:

Bally Khela    FES-RSO@gre.ac.uk