IT and Library Services

Annual Leave

Find out how to create, update and submit annual leave in the Horizon (HR) system.

Requesting and Updating Annual Leave

Step-by-Step

Request Annual Leave
  • Once in the Horizon system, under the Apps section, click on the Time and Absences tile 
  • To create a new request for Annual leave, select Add Absence
  • In the Add Absence form, select Holiday from the Type dropdown field
  • The form will update, and you should now add a start date. The system will automatically assign 7 hours, but you can change it to 3.5 should you wish to take a half day
  • If you select an end date beyond the start date, the system will automatically calculate the number of working days (and thus hours) being requested
  • In the Details section, select Annual Leave from the Reason dropdown
  • You can Save or Save and Close the form allowing you to return later, or you can Submit the form straight away for approval
  • Once the request has been approved, a message will appear at the bottom of your screen and the notification /bell (top right) will be highlighted
  • Click on the message to read and dismiss it 
  • Within the Time and Absences section, click the Existing Absences tile to display the now approved / scheduled leave request
  • You are still able to edit and resubmit or delete the request from this screen
Check your Annual Leave Balance
  • You are also able to calculate your remaining annual leave at any given time using the Absence Balance function
  • The default view is to show the hours of annual leave you have remaining at this moment in time
  • By clicking on Holiday Leave – Academic section to expand the page, and selecting a date in the future – in this case after the Annual Leave just requested, the system will display the number of hours outstanding at that specific point in time
Calendars, Work Patterns and Team Schedule
  • The Time and Absences tile also provide access to a graphical calendar, in daily, weekly or monthly format, which shows your work pattern, including any pending or approved annual leave. 
  • Please take a moment to check your working pattern is correct, and contact the HR if you think it is wrong. 
  • The Team Schedule tile provides an overview of annual leave requests for those in your team - this is also accessible from the team icon in your calendar 
Bank Holidays and other centrally managed leave
  • Please note that some events, such as Bank Holidays will also appear in both the Existing Absences listings and the calendar view. 
  • Please do not delete these pre-configured events. 
  • If you do accidentally delete a Bank Holiday from the system, please contact HR

Grant Approval of Leave Request

Step-by-Step

There are two quick and easy ways to approve a request for leave
Approval via web interface
  • Once in the Horizon system, you will see an Action Required box at the bottom of your screen, or the notification bell at the top of the screen will be highlighted with a number of actions required
  • From each of these notifications, you can choose to approve or reject the request by using the appropriate button, or click on the link to view more information about the request and additional actions you may wish to take
  • Click on Approve or Reject and enter a message - especially if you are rejecting the request, You can also add an attachment if required
  • Select submit to confirm your approval
Approval via email
  • As a line manager, you will also receive an email from the Horizon system informing you of the request for leave
  • The email will contain the information included in the request as well as buttons to Approve, Reject or request further information
  • Click on one of the buttons to launch email
  • You are again able to add comments and any attachments you require to the email
  • Click Send to confirm your decision

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