Our R&KE Digital Transformation will deliver an end-to-end research management platform to support the full research lifecycle
Our vision
To deliver an end-to-end research management platform that supports the full research lifecycle, enabling efficient and transparent management of:
- Pre-award – grant applications, costing, and approvals
- Post-award – project management and financial tracking
- Ethics and compliance
- Outputs and impact reporting
Project benefits and goals
- Significantly reduce administrative burden, freeing up more time for research activity.
- Strengthen compliance with funder and institutional requirements, ensuring our projects meet all necessary standards.
- Provide real-time data, enabling faster and more informed decision-making.
- Enhance collaboration by connecting teams and departments through a single, integrated platform.
Project updates
Find out more
Delivering Worktribe to manage our full research lifecycle
We have selected Worktribe to deliver digital management of our research activity, including pre-award, post-award, ethics and compliance, and outputs and impact reporting.
Worktribe is cloud-based, secure, and will integrate seamlessly with our institutional systems such as Horizon for HR and Finance.
Streamlining our processes with Worktribe
Worktribe is being introduced to transform the way we manage research across the university. By streamlining processes, it will:
- Significantly reduce administrative burden, freeing up more time for research activity.
- Strengthen compliance with funder and institutional requirements, ensuring our projects meet all necessary standards.
- Provide real-time data, enabling faster and more informed decision-making.
- Enhance collaboration by connecting teams and departments through a single, integrated platform.
Our project began on 1 July 2025 and will run over 33 months
Our project has already started and is due to complete in 2027.
We are deploying 10 modules in the following order:
We are deploying 10 modules in the following order:
- Opportunities
- Pre-award
- Post-award
- Outputs
- Profiles
- Impact
- REF
- Contracts
- Due Diligence
- Ethics
Modular delivery means we can focus on each area and engage with teams as needed
As we begin work on each module, we’ll be contacting colleagues from the relevant teams. This collaborative approach ensures that each area is accurately represented and our project benefits from all available expertise across our institution.
If you haven’t yet been involved, please don’t worry - you will be engaged when your area comes into focus. We’re grateful for your continued support and look forward to sharing more updates in the coming months.
Meet the Project Delivery Team
At the heart of this project is a dedicated delivery team working behind the scenes to ensure a smooth rollout and long-term success.
Lui Pisanelli – Project Lead
Lui keeps the project on track, manages timelines, and ensures the team delivers what’s needed to meet the university’s goals.
Maria Palumbo – Business Analyst
Maria works closely with staff to understand their needs, capture requirements, and ensure the system aligns with university processes.
Harry Lintott and Tasnim Ali – Business Change and Training
Harry and Tasnim support staff through the transition, deliver training, and help colleagues feel confident using the new system.
Roman Zipaj and Aaron Otubu – Systems Lead
Roman and Aaron ensure the system runs smoothly, integrates with other university platforms, and supports day-to-day operations.
ILS Team – Integration Support
The ILS team will support integrating Worktribe to University HR and Finance systems, ensuring seamless functionality.
GRI and NRI Staff – Subject Matter Experts
These experts bring specialist knowledge from across the university, making sure Worktribe works effectively for diverse research areas.
FAQ for Worktribe
You should continue using RADAR/BOD until Worktribe goes live
Worktribe is not live yet, so please keep submitting all bids through RADAR/BOD for now. Once we have a confirmed launch date, we’ll explain exactly how existing bids and projects will move into Worktribe.
Opportunities will be uploaded for you, no action needed from PI
The Funding Development Team will regularly upload Opportunities into Worktribe. They will:
- Collate research funding opportunities from sources such as Research Connect
- Add any opportunities requested by colleagues
You don’t have to upload opportunities yourself.
If you do come across an opportunity that is currently not available on Worktribe, please contact the GRI/NRI Team.
Peer Review is encouraged but not required, and deadlines are flexible
There is no minimum review time, and Peer Review is not compulsory.
Worktribe will help by sending automatic reminders to reviewers, and you can add more than one reviewer if needed.
If a deadline is tight, the PI can still submit the bid for approval even if the review hasn’t been completed yet, but this may differ between faculties as some faculties/schools may want the PI to wait to hear back from the Peer Reviewer first.
Principal Investigators have full visibility of all budget versions
PIs will work closely with a Funding Development Officer or NRI administrator to shape the budget. Principal Investigators have full visibility of all budget versions, giving them a clear view of how their project costings evolve throughout development.
In Worktribe:
- Funding Development Officers and NRI Admin hold the editing rights and can update the budget in partnership with the PI
- Although PIs cannot edit budgets, they can view all budget iterations, not just the active one
- This keeps PIs fully involved while ensuring budget accuracy
This model ensures that PIs remain fully involved in all budget decision while benefiting from the expertise and accuracy provided by the FDO/NRI Administrative teams.
You can control notifications you receive in Worktribe
Every user can adjust their own notification settings.
You can turn:
- Email alerts on or off
- Specific notification types on or off
- All settings can be updated anytime in your Worktribe profile
This means you only receive messages that are useful to you.
Projects can be added retrospectively, but they must still go through normal approval
If a project appears unexpectedly (for example, when a contract arrives without a formal submission), it can still be entered into Worktribe at any stage, including retrospectively. It must, however, be created in the Pre Award module first, even if it already exists in Post Award.
Like all other projects, it will still need to follow the standard internal approval process within Worktribe.