IT and Library Services

Stream Permissions

A Team is a group of users who work together on an ongoing basis across a range of issues and topics. Channels are sections within your Team that organise your conversations.

Microsoft's Stream is a video recording and hosting app available in the Microsoft 365 suite. While there are some similarities to Panopto, or external platforms such as You Tube, as Stream is interwoven with other Microsoft products, especially Teams particular care needs to be taken to ensure you do not publish content to those who should not be able to see it.

Content created or hosted in Stream can be made available to individual users, groups (of staff and / or students) or to what Microsoft refers to as "company" which means all staff and all students.

When a meeting is recorded in Teams, it goes into Stream and ownership is assigned to the person who clicked to record – remember that while you may have arranged a meeting, someone else may have asked or been charged with making a recording and it will be their responsibility to ensure that the correct permissions are set to ensure privacy

Because Teams and Stream are now so closely integrated, the rights to view the meeting recording should automatically be granted to those in the meeting group. This is the case if the meeting was a scheduled meeting within a specific team, or an ad-hoc meeting which colleagues from other areas of the university were invited

It's important to be aware of videos that you are sharing where you choose the option to 'Allow everyone in your company to view your video' - it means exactly that: everyone can watch it - it might even be promoted to those who click to browse Stream content.
So please be mindful that the content you share is suitable for all staff and students to see, if not please restrict your audience by following the steps below.

How to check permissions on your videos and meeting recordings
Sign in at and go to the Stream app.
The easiest way to check permissions is to go to your videos in the 'My Content' tab:

If your videos have a yellow icon to the far right (containing a person with a restricted sign), it means they are restricted to a limited audience; this will be either the invitees to the meeting, or the Team members who have access to the channel where the meeting was hosted.
If you see a green icon (showing two people), it means the video is company wide and can be viewed by anyone at the University, staff or student.

The permission level also shows if you click to watch a video, with the yellow or green icon showing underneath to indicate restricted or company-wide:

Changing the permissions on a video
To change permissions on a video you have uploaded or recorded in Teams, go to your videos in the 'My Content' tab:

To the far right of the video you want to share or restrict, click the pen icon to 'update video details':

Under the Permissions column in the centre, tick or untick the box to 'Allow everyone in your company to view this video' according to your preference.

To give permission to specific people, untick the 'Allow everyone…' box and change the 'Share with' drop-down option to 'People' and look them up. Add the people you want to share the video with. Make them an owner of the video if you wish by ticking the box next to their name:

To share a link to the video with those granted permission, click 'Share' in the right column. Click 'Apply' at the top to save your changes:

This allows you to copy a link that can be shared with those who already have permission to view. Those who do not have permission, will not be able to view it, even if you send the link to them.

Microsoft have produced a short video entitled Play and share a meeting recorded in Teams 

Microsoft's main Stream support site is at