A videoconference is real time interaction between two or more people using simultaneous video and audio transmissions over a network.

Its main purpose is to serve a conference but it can be used to support distance learning, small and medium scale meetings, collaborative working and interviews.

Video Conferencing at University of Greenwich

Video conferencing Service are provided at all campuses. Rooms are booked via the Web Room Booking link in the Room Booking portlet on the Staff Services page in the PortalOpens in a new window.

When making a video conferencing booking please ensure the following:

  1. that you set the Room Type to "Video Conferencing Rm"
  2. if you wish to make a multi-campus booking (i.e. between Greenwich, Avery Hill and/or Medway) ensure the "Campus" box is left unselected, and click on "View filtered rooms". This displays a list of rooms, with appropriate video conferencing equipment, for selection.

What Facilities Do We Have?

Campus Room Number Suggested V/C Capacity
Greenwich Stockwell Street 10_B004 20

Stockwell Street 11_3003 20

Avery Hill Honeycomb 110 8

Grey 103 8

Grey 104 12

Bird Sanctuary R107 8

Medway Pembroke 319 12

Blake 153 10

Grenville 231 12

What to do Next:

  1. Book the room(s) as described above. Part of this booking process requires you to complete a further form which provides ILS with more specific information regarding the videoconferencing session. You will receive a link to this form once your booking has been confirmed by Room Bookings.

    We strongly advise that arrangements are made well in advance and recommend giving 10 days' notice.
  2. Training – we recommend that first time users of the video conference attend a videoconferencing training session. Please contact the IT Service Desk to request this (itservicedesk@gre.ac.uk).
  3. Test Links
    If your video conference session involves an external or remote site, our strong recommendation is to carry out a test link prior to the proposed video conference session. We can carry out the test link but need the remote participant's full details. These will be requested via the ILS form mentioned in (1) above.
  4. Etiquette
    1. What to Wear: avoid wearing heavily patterned clothing and highly reflective jewellery as this can affect the picture clarity; avoid too much white – solid colours are better than bold;
    2. How to Conduct the Session: training can be given, but each site should nominate a chairperson who introduces participants individually and maintains a protocol of one person speaking at a time;
    3. What to Expect: you may experience a slight time delay, so try to adopt a relaxed conversation pace and avoid interrupting other speakers. Other than this, you will see and hear remote participants and be able to talk as if in the same room.

Desktop Conferencing 

Desktop (video) conferencing is a similar concept to traditional video conferencing, but using your PC / Laptop or even mobile device instead of dedicated hardware. A software solution and built in, or a cheap additional microphone and webcam, allow anyone to join or create a conference environment anywhere.

Webinars

A webinar is essentially just a seminar or workshop held over the Internet, and it can be a presentation, discussion, demonstration, or other instructional session.

  • The university has a limited number of licences for Adobe Connect 
  • Webinars can be performed via Microsoft Teams and Skype for Business (as a Desktop Conference)
  • The university also has a very small number of licences for Zoom.  These have been purchased for very specific cases.  Unless there is an overriding business case, you should use Microsoft Teams or Skype for Business.